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DigiForms |
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the intelligent forms processing software
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If you are processing tens and hundreds of Forms daily, then you
require the forms processing powerhouse known as: DigiForms.
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An efficient user-friendly software, DigiForms
provides you with a viable alternative to the traditional
method of data capture from Forms. An alternative that
is economical, speedy and error-free.
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DigiForms captures hand-printed/machine-printed characters/OMR zones from
a paper Form, converts to machine-readable ASCII text, applies business rules
and verifies information, then transfers it into the underlying database or
flat-file for further processing.
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| Key Benefits |
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Fast and accurate data capture resulting in
speedier and quality output.
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Substantial reduction in processing costs.
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Ability to capture Signature from the
Form along with the data, in the Scanning stage itself
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Scalable and can be integrated with current
systems like ERP system, Document Management system, etc.
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Permits creation of Dictionaries to enhance
recognition accuracy e.g. separate dictionaries can be created
containing desired City names and Zip codes
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Permits addition of user-defined business
rules to verify incoming information.
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Allows creation of users and allocation of
appropriate rights to them.
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Answers to objective Question Papers can be
processed automatically through DigiForms.
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Any special needs of the customer can be incorporated
through customization e.g. special reports can be provided by manipulation
of the recognized data in the underlying database.
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| DigiForms – An Overview |
| DigiForms automatically converts handfilled
Forms into computer recognizable print characters, performs
Recognition using validations, submits for Verification and transfers
the data to the underlying database. Further processing can be carried
out as per your requirements.
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| Pre-printed forms with hand-print or
machine-print characters are scanned through DigiForms.
Using the integrated Neural-networks based hand-print recognition
capability (known as ICR – Intelligent Character Recognition)
along with state-of-the-art OCR, the recognized
characters are converted automatically to ASCII
text and the verified text is posted to any ODBC-compliant
database (such as Oracle, SQL-Server, MS-Access) or it can be made
available in a flat file or XML file.
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Each Scan Station can be
provided with multiple Verification Stations to
keep pace with High Speed Scanner output, and work can be
distributed among the users as per the requirement.
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| In case of zones like unusual city
names or pincodes, you can customize your DigiForms
Recognizer by incorporating the names into a
Dictionary. This enhances the recognition
process by adding valuable context information
to the recognition of individual characters.
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| Apart from existing validation rules, DigiForms
allows the user to apply his business rules using external databases
and inbuilt Scripting facility.
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| DigiForms permits capturing of signatures from the
form image and associates them with the underlying form data.
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| A form that was not originally intended for Automatic Forms
Processing, can be redesigned by us to
substantially improve Recognition Accuracy.
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We can also customize manipulation of the recognized
data in the database to provide reports required by the
Customer – including graphical representation.
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| DigiForms – Sample
Verification Process
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The following diagrams illustrate the Verification process
as performed by DigiForms.
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Figure 1.
Sample Verification process. The lower portion of Figure 1
above is part of the scanned image (notice that the
image is skewed), while the upper portion shows the text
recognized using DigiForms.
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Figure 2.
In the same Verification process, the recognized text which
DigiForms is somewhat doubtful about, is highlighted
(note the yellow shaded mark) to draw the Verifier's
attention. The Verifier may change the text, if the
recognition is indeed incorrect.
You would notice that the I in ALESI looks pretty much
similar to the J in JEAN (in the scanned image) but still
I and J have been correctly recognized, even though DigiForms
has drawn the Verifier's attention for obvious reasons.
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| How to get the
best out of DigiForms
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Form Design. A well designed Form goes a long way in
getting the best out of DigiForms.
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Give a few short and precise instructions
for proper filling of Form (e.g. legible writing in capital
letters within each box and using black or dark blue ink).
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The Scanner is a very important ingredient.
Ensure the Scanner is TWAIN Standard compliant. |
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Use a Scanner with an Automatic Document Feeder (ADF)
attachment. This will substantially increase your scanning per-day output. |
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If marketing requirement necessitates color
Forms, choose the following drop-out colors: Green/Red/Pink. The
instructions in the Form should be in black ink. |
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Only the high-end expensive Production Scanners
may have 100% duty cycle. Most of the good mid-range Scanners
should not be run for more than four to six hours in an eight-hour day.
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Our technical staff will guide you on these aspects.
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Product Brochures
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To view the following files, you need to install Adobe's Reader software which is
available for FREE, from Adobe's website.
Clicking a link below will directly open the PDF file within the browser (using the
Adobe Reader browser plugin).
To download and view the PDF file later, right-click a link and select option
"Save Target As..."
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DigiForms 178kb
( in Adobe's PDF format )
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Company profile 33kb
( in Adobe's PDF format )
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| Implementation service |
Customers purchasing our Forms Processing product,
DigiForms or our Document Management product,
DigiOffice 2000, can avail of our implementation service.
We can Scan, OCR and Index your documents to hasten the process of
incorporating the existing documents into the DMS.
Once this is done, you can take over the system entirely and scan on
day-to-day basis or as required. This ensures that when you start
using the system, all your older documents are readily available for retrieval.
Our Consultancy Service can help set up the Security
and access rights for managing the DMS in the entire organization.
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