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document management software
One of the best Document Management Systems (DMS)
available in its range of Price-Performance, DigiOffice 2000
is highly scalable, user-friendly and feature-rich.
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DigiOffice 2000 is a powerful yet easy-to-use, intuitive highly-scalable
Enterprise wide DMS that helps create, store, retrieve and manage digital
documents in an organization.
DigiOffice 2000 has been designed to tackle the most serious problem facing
most offices today – the
problem of proliferation of paper – which fosters increased costs and inefficiency.
DigiOffice 2000 enables an entire organization (be it in one
location or spread out in several locations/countries) to search and access
its entire information base, electronically and speedily.
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| Key Features |
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Finally, a multi-user Document Management System, DigiOffice 2000,
that empowers you to easily transform unorganized document collections
into accessible information assets with fast retrieval facility.
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| DigiOffice 2000 provides Content Management
for all types of Digital documents like paper documents (which can be scanned),
Microsoft Word files, Microsoft Excel spreadsheets, Adobe PDF documents, etc.
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To manage its business in the current
environment, every organization requires a Document Management System
like DigiOffice 2000.
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| Some of the superior features of DigiOffice 2000 are : |
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Structured Document Hierarchy
All the documents in your organization
can be stored and organized in a Cabinet – Folder –
Folder-within-Folder – Document hierarchy.
A 'Document' comprises of a group of relevant information. Printed or handwritten matter
(converted to digital form through scanning), Word Processor generated soft files, Spreadsheets,
eMail messages, Fax messages, etc. are the material that can be grouped into a 'Document'.
Documents are grouped together to form a Folder, and Folders together form a Cabinet.
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Browser-based Access
(optional)
Documents stored in the Intranet Server in one location can be
accessed by an authorized User in another location, using a
standard Web browser. The documents can be searched for,
viewed and (if required) downloaded and printed.
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Powerful Indexing and Retrieval
Specific information will need to be retrieved when required. For them to be
retrieved, the documents have to be indexed. DigiOffice 2000 is one of the
few Document Management Systems that has a wide range of user-friendly indexing
features, vis-à-vis:
 Single and Batch indexing,
Visual indexing
(i.e. marking a zone on the image will capture the data. This data will be inserted as an index value
for the current index field),
Defining Auto OCR zones
such that simply clicking on a button will automatically OCR the zones and put the data in the
relevant index fields, (for instance, Invoice numbers, Application form numbers, etc. can be
picked up from specific locations on the scanned image)
PowerList, that allows you
to select from existing index values.
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Security
Entry into DigiOffice 2000 is controlled through User-ID and password.
In addition, User access control is implemented on individual Cabinets, Folders
and Documents; for instance, a user may have the right to access Cabinet A (and consequently
its contents) but not Cabinet B.
Further, access rights (Create, View, Modify, Delete, etc.) can be granted on each object.
For instance, even though a person may be granted rights to search for
and view a document, he may not be given the right(s) to modify/delete.
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Workflow and Tracking
A document can be sent from one user
to multiple users (and further to others) for review and approval. In this process,
comments can be written, certain parts highlighted, Rubber Stamp/Signature affixed,
etc.
Tracking facility permits the authorised User to determine with whom the document is, at
that point in time, and also to know who has performed what actions on
the document and when.
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Scalability
An user can start with a small number of simultaneous users, and
add more users as the need grows.
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High compression
The compression facility reduces the size of a scanned image by more than 90%.
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Seamless integrated OCR
is available for English as well as other European and Latin American Languages.
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ODBC compliant database
DigiOffice 2000 caters to your database,
be it ORACLE, MS SQL Server or MS Access.
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For a detailed
Feature List,
click here to download
the product brochure of DigiOffice 2000. |
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| Implementation service |
Customers purchasing our Document Management
product, DigiOffice 2000 or Forms Processing product,
DigiForms, can avail of our implementation service.
We can Scan, OCR and Index your documents to hasten the process of
incorporating the existing documents into the DMS.
Once this is done, you can take over the system entirely and scan on
day-to-day basis or as required. This ensures that when you start
using the system, all your older documents are readily available for retrieval.
Our Consultancy Service can help set up the Security
and access rights for managing the DMS in the entire organization.
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Product Brochures
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DigiOffice 2000 185kb
( in Adobe's PDF format )
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Company profile 33kb
( in Adobe's PDF format )
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